How to Build and Manage a Business Incubator Center?

How to Build and Manage a Business Incubator Center?

Are you looking for the opportunity to manage a business incubator center?

This is the right place to get all your queries answered!

Let us know the basics of the term.

Incubators are programs specifically designed to help young start-ups innovate and grow. They typically provide start-ups and sole proprietorships with employment, mentoring, education, and access to investors.

These resources enable you to bring your business and ideas to life while working in the early stages of business creation at a low cost. Incubators require an application process to participate and usually require a specific time commitment.


Incubators allow companies to better plan their businesses, learn from other experts, and save money. Incubator programs can provide the following services:

  • Start-up advice
  • Networking opportunities
  • Marketing support
  • Conducting market research
  • Providing utility and operational services such as internet and telephony
  • Access to credit and other sources of funding, such as angel investors and venture capital
  • Connect companies with other strategic partners
  • Creation of business training programs. Help with staffing
  • Discuss best practices and professional etiquette
  • Assistance with regulatory compliance

What is a Business Incubator?

Incubators work with young companies to boost companies past the early stages. They support and mentor start-ups with promising ideas and entrepreneurs still in the idea stage.

The incubator is designed to help early innovators achieve a Minimum Viable Product (MVP) and develop a viable plan to bring that product to market. If your start-up has already developed an MVP or launched a product, it probably isn’t a good candidate for an incubator.

Business Accelerator is more suitable for those in advanced stages of development. In addition to mentoring and investment opportunities, business incubator center provides young companies with access to logistical and technical resources and shared office space.

Every company develops at its own pace, so incubator programs can last from months to years. Either way, the aim is to give start-ups the tools and knowledge they need to get back on their feet.

Some incubators operate as non-profit organizations, while others offer seed his capital and support in exchange for equity in the company.

How Does Business Incubator Center Work?

Business incubators typically require participants to go through the following admission process:

Application: Interested companies should complete an application detailing their experience and goals. Many incubators require candidates to submit a business plan for consideration.

Interview: Incubator candidates typically attend an interview to discuss the program further and provide more information about their business and needs. These interviews may be in-person or virtual as many candidates are not based at the program location.

Receive a decision: A program representative will notify you of the decision by phone or email.

Once accepted into the incubator, you will need to make travel and accommodation arrangements. This program allows you to fully focus your time on developing and growing your business with additional mentoring, networking, and training opportunities.

A business typically spends about two years in an incubator, but this length of time depends on the type of business and how fast it grows. Reduce costs by sharing office space, production equipment, and utilities with other start-ups.


8 Critical Steps to start a Business Incubator Center

Here are the magical steps that will take you to your acme of a business incubator center:

1. Set Clear Goals

Start by imagining what your end goal is and why your business needs an incubator. for example:

  • Are you trying to stay competitive in a changing market?
  • Want to change your company culture?
  • Do you want to open up new income streams?

Once that’s done, think about how big your incubator will be. for example:

  • What expertise does the incubator have?
  • What knowledge and resources do you use to gain a competitive advantage?
  • Do your plans include research into new technologies?

Based on this, we have a pretty good idea of where the incubator will go and what resources you’ll need to get started.

Let’s look at two examples:

Example 1.

RBC Ventures is a successful subsidiary of The Royal Bank of Canada, primarily focused on developing new markets beyond traditional banking. They were pretty specific about establishing a clear purpose. Their goal was to have five million people use RBC Ventures’ products and services within five years and convert 10% of that customer base to Royal Bank of Canada customers.

Example 2.

Another great example is Lufthansa’s Innovation Hub. The company was founded to explore new digital business models, primarily focused on improving everyday travel through digital solutions.

2. Define the reach of your business incubator center

It’s important to have a clear idea of how much you want to deviate from your core business. A good place to start is to figure out what kind of innovation you want to achieve.

For example:

Radical innovation: Disrupt the market by developing new products and services that do not yet exist.
Adjacent innovation: Develop new markets by leveraging our know-how.
Core innovation: Optimization of existing products for existing customers.

Capital One Labs, on the other hand, is more focused on combining adjacent and core innovations to create products that improve the lives of its customers.

3. Decide how to build your company’s incubator team

Once you have a good idea of what your new incubator product or service will look like, the next step is to figure out what kind of expertise you need to make it happen.

For example, does your business have the necessary knowledge base? If so, will your new business unit consist entirely of internal entrepreneurs within your company?

New services may require bringing in experts from outside the organization. In this case, you have to decide whether to build a new team with only external experts or with different people from your company.

For example, Google’s Area 120 is an employee-only program designed to encourage small teams to create innovative products. The Coca-Cola founders take a different approach, working exclusively with outside entrepreneurs to generate new business ideas and start new ventures.

4. Define potential additional activities for the business incubator

Find new ways to grow your portfolio by investing in and collaborating with startups that fit the incubator’s focus. A few ways are as follows:

Investing in startups: Investing in startups is the focus of the incubator.

Mergers and Acquisitions: Take over an existing startup with an incubator focus.

Starting acceleration: Invite startups to participate in additional acceleration programs.

Lufthansa Innovation hub is known for being proactive in such activities to expand its digital capabilities and build a more innovative culture.

5. Focus on the Right Criteria for Selecting Corporate Venture Ideas

Focusing on the right criteria will help you make informed decisions later when refining your venture idea.

Here are just a few examples of the types of criteria to consider:

  • Problem statement
  • Solution customization
  • Matching with corporate strategy
  • Market verification
  • Venture team
  • Business case

6. Allocate resources wisely

A new venture needs resources to get off the ground, and more than just money to make it happen.

Carefully decide which resources to allocate to power your new venture.

For example:

  • What departments are involved (legal, technical, IT, marketing, etc.)?
  • What funds are available?
  • Do you use external sources of funding (crowdfunding, grants, loans, fundraising, etc.)?
  • What type of office space and equipment will you use?
  • Does the incubator program require additional services (eg, entrepreneur or start-up network, advisory board)?
  • Do you need to build strategic partnerships?

Having a clear picture of the resources you need for your incubator program will help you reach the scaling phase faster and more efficiently.

8. Motivate your team with the right incentives

Establishing an effective incentive program is a key factor in the success of any new business. Therefore, think carefully about the type of incentive program you use. By taking this action early, your team will be well-motivated to create the next breakthrough product or service.

BASF knows how to keep your team motivated. They set up Chemovator to provide in-house entrepreneurs with a protected space to work on a variety of ventures with full access to all BASF resources. This encourages passionate projects and creates new opportunities for innovation.

Strategically place incubators within the corporate structure

Placing the incubator close to the company’s senior management will help avoid long chains of command and expedite approvals. This can help you a lot:

  • Maintain the support and support of company management
  • Accelerate the development of new business units

Remember, no matter how great your business idea may be, without proper positioning, connections, and internal support, your business risks being delayed or closed.

Benefits of a Business Incubator

There are several benefits of a business incubator, let’s now discuss a few important ones.

  1. This is a great way to engage employees in the innovation process and build a culture of innovation.
  2. It helps companies enter new markets and accelerate the development of new value propositions.
  3. They facilitate research in new research directions and help companies commercialize their expertise and know-how.
  4. New insights help companies solve problems faster, cheaper, and with less risk.
  5. They foster a supportive environment that encourages innovation through creation, experimentation, and learning from failure. Provides access to new ideas, skills, and technologies.
  6. Expand your company’s strategic vision.

Disadvantages of Business Incubators

Duration: You may have to spend a certain amount of time in order to be accepted into the incubator. Make sure the incubator fits your company’s needs and goals and that the time commitment makes sense for your business.

Contests: Popular business incubators can face competition and the application process can be demanding and time consuming.

Program requirements: Many business incubators require participants to attend available trainings and workshops. This can waste time you would otherwise spend on your business. However, these resources are also a great advantage of the program.

Types of business incubators

All incubators have the same goal of supporting early-stage startups, but are divided into the following types:

Non-profit corporation

The most reputable incubators are non-profit organizations run by academic institutions, NPOs, government agencies, etc. that help young students or support the economic development of societies.

For example, Berkeley Skydeck is an educational corporate incubator at the University of California, Berkeley, and the Venture Incubation Program is his 12-week incubator program for undergraduates at Harvard University. Another example of a nonprofit organization is the Mass Challenge.

Non-profit development agency

Some companies are developing incubator services while supporting startups or creating investment opportunities for their companies. They usually offer investments or loans to startups in exchange for equity.

Common examples include Tech Ranch, WiSTEM, and Pyros.

Business Incubation

How Do Startup Business Incubators Center Make Money?

Startup incubators are typically non-profit organizations funded by governments, academic institutions, or private companies. They recruit cohorts of early-stage startups and offer their services for nothing. This is because they are usually funded by government grants or by universities and private organizations.

Why are these organizations investing in incubators?

Well, there are several reasons. For example, academic institutions want to help students and alumni grow their startups by providing long-term connections with investors and mentoring from experienced entrepreneurs. At the same time, state and private sponsors invest to gain access to early-stage startups and contribute to the economic development of society as a whole.

Additionally, some private organizations operate non-profit incubator services as a front to fund ideas about products and services to promote themselves and create an ecosystem for profit.

How do for-profit incubators make money?

For-profit incubators typically require equity for their services in the early stages of their startup. In most cases, such incubators offer standard services plus access to fundraising, VC firms, accelerators, and more.

They look for potential exits or liquidity events when a startup gains sufficient market value and traction or goes public. This provides a significant return on investment.

How are stocks converted to money?

Equity represents the number of shares a startup holds, and incubators can easily convert this equity into cash through exits. An exit occurs when the incubator sells its equity or shares to another company. This entity could be the company itself, another investor, a private company, or even a public company.

There are many ways to get an exit. For example, if an incubator-invested startup goes public or declares an IPO, the incubator can sell its shares to the general public and earn a huge profit on its investment.

Additionally, there may be buybacks when the company buys back its own shares. Another way to get an exit is to sell your stake to a larger investor when the company starts a new funding round.


Hopefully, incubators are a great way to innovate and create groundbreaking new ideas that are discarded in favor of day-to-day business needs.

They are especially useful for companies struggling to compete due to rapidly changing technology, outdated business models, or new players entering the market. Learn more about how to spot the top five signs it’s time to step up your innovation game now.

If you recognize any of these characteristics in your business, we encourage you to take a closer look at investing in your business incubator center.

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